External Applications Integration Instructions

Overview: Canvas supports external application which allows third party tools to be easily integrated and used within Canvas. The external application either extends Canvas functionality or add new feature to Canvas, and can be added to all courses at district, college or department level. Learning Tools Interoperability (LTI) integration is a way to connect an external application with Canvas in a secure and standard manner.

Student and instructor information flows between Canvas and the external application. Some applications require access to create assignments or post grades into Canvas. This tight integration exposes Canvas users to the risk of having their personal information compromised or having campus systems hacked.  Each application must be vetted for security, FERPA compliance, Section 508 accessibility compliance, cyber liability requirement and legal responsibility. Instructors can't install external applications in their account.  They will need to follow the integration procedure in order to be able to add external application to their Canvas courses.  Canvas maintains a list of external applications in Edu App Center which instructors can browse and learn more.

Timelines:  The length of time required to evaluate and test the application may vary depending on the complexity of the application.  The request must be approved by the Application Vetting Committee minimum 3 months before start of the term.

Prerequisites:

  • Application vendor must meet these requirements:
- Section 508 Accessibility compliance (VPAT must pass review by SAS/DSP)
- FERPA compliance
- Terms of Use Agreement must pass review by Risk Manager
- District Cyber Liability Insurance, click here to view required minimum limits.
  • Application vendor must not sell student data via Canvas or any other means.
  • Application vendor must provide ongoing technical support to SJECCD instructors and students.
  • The application must support same Web browsers as Canvas.  Click here to view Canvas Supported Browsers.

Process:  

The request will be reviewed by your DE Dean or Coordinator, campus DE Committee and campus Technology Committee regarding the application usage and funding if there is a cost. The request will also be reviewed by Risk Management and ITSS. If you are ready to submit a request, please complete the CanvasExternal Application Integration Request Form and submit it with all necessary vendor information and documentation.  If it is recommended, The Application Vetting Committee will review and make a final recommendation.

a. If recommended, ITSS will coordinate the application testing with requestor and DE dean or coordinator. 
-If the test is a success, then the application will be installed in production.
b. If the application is not recommended or the application testing is not a success, then the application will not be installed in production. 

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Details

Article ID: 56239
Created
Wed 6/20/18 5:22 PM
Modified
Fri 9/25/20 5:28 PM